November 15, 2021- SASSex Meeting Minutes
Attendance: Jerry, Gill, Ariella, Adeola, Caroline, Nisha, Sydney, Griffin, Mateo, Henry, Lia, Phoebe, Tinson, Quinn, Luna, Natalie, Hannah, Michaela, Sophie
Absent: everyone else.
Hannah: I have a gavel! Just not here. How are you all! It’s been 2-ish weeks.
Michaela: It’s been exactly 2 weeks. Updates?
Quinn: Housing Panel happening Thursday! If anyone is interested in being on the panel, let me know.
Hannah: 1st-year reps! How are you feeling about housing stuff?
Natalie: The housing facebook group is entirely chairs. Some carpets.
Caroline: Check the housing portal!
Natalie: Mostly expensive apartments.
Luna: People are talking a lot about finding houses and people to live with but no one has actually gone hunting yet.
Quinn: Also, was hoping to put out a google sheet with people who are leaving their houses and people who are willing to give their houses to other artscis.
Michaela: In the past, we’ve had artscis give their houses to other artscis- any other houses?
[4th years look blankly at one another, graduation sounds scary]
Quinn: I think it would also be good to have a portal for furniture for sale
Natalie: People do not use Facebook.
[We figure out the most consistent platform for first years, it’s not Facebook. It might be email.]
Michaela: We have to go through Microsoft for First-years, so just make sure.
Jerry: Could also do a non-Mac google doc or sheets.
[we talk more about logistics, you don’t care]
Hannah: any more updates?
Lia: Communnittee has been super successful! Drop-a-spot has been working well. Next Saturday’s is dropping soon on IG!
Sydney: We were thinking of making a program advisory committee? To figure out what the academic needs of SASS are.
Michaela: Have you guys thought about Agora?
Tinson: We just put out topic suggestions on IG.
Michaela: just keep in mind that we might need to book multiple rooms because of the 25 person limit.
Sydney: could also be online Tinson: online/hybrid satisfy enough people, also ZoomBombers suck.
Hannah: Okay. Maybe an Agora towards the end of semester? Also. Kaffeehaus. Who knows.
Henry: Might have a birthday party at the Westdale Theatre, 29th. Also, next semester we could have movie nights there for $350.
Tinson: We could also talk to the Bean Bar?
Hannah: You two talk about it.
Jerry: We truly do not know.
Ariella: We’re currently putting all our eggs in the basket of a semi next semester and maybe formal?
Jerry: We’d like to put a deposit down on a place but we aren’t sure. Places are booking up fast.
Michaela: Check out how much we would get refunded and talk to MOC.
Hannah: Okay, level reps what’s up?
Luna: We’re planning a 1st-year gift exchange and cookie night, secret friend style.
Natalie: We’re going to send out an email on the 19th
Luna: It’ll have a form and we’ll set up a night for it.
Michaela: VP Social used to also help out in previous.
Hannah: We also used to have a dare in the past given to each person by their secret friend.
Sydney: When we were online, we did our dares in our online writing lecture.
Michaela: Other level reps? You are welcome to book out rooms for 25 person study nights. Put them on the shared calendar.
Hannah: We’re hoping to get together a welcome week planner selection committee. We’ll have people outside of SASS and artsci as well. The planners are typically selected by February.
Michaela: When should we put out planner applications?
Caroline: Early January is better than December.
Quinn: What if we gave it in advance and offered it to people to have it over the break?
Michaela: Sounds good. We’ll put something on teams about the committee. We’ll hopefully be able to get a non-artsci planner also on that team before the end of the break and the old WW planners will also be on that team.
Natalie: Any news about rep auction?
Quinn: I reached out to the welcome week planners.
Michaela: tell your year that if they bid on “experiences” we’ll try to get them organized in January.
Hannah: There’s room in the budget for a debit machine!! Jerry! Order it if you want. And MOC will reimburse you.
Michaela: Griffin update! We can now reimburse people for things they bought!
Adeola: In terms of budget… Do we have a document with budgets?
MOC: We’ll finalize that by the end of the week.
Adeola: Does SASS have cheques?
Michaela: Yes. They’re with Griffin.
MOC: I can’t sign into the online banking. Going to CIBC tomorrow.
Michaela: See you all in a couple of weeks!